Format: Live instructor-led online training via Zoom / Microsoft Teams

Humanitarian Grant Management Training Course

Course Overview

The Humanitarian Grant Management Training Course is designed to equip humanitarian professionals, grant managers, program managers, finance officers, project managers, procurement specialists, NGO leaders, government officials, UN agency personnel, and development practitioners with the knowledge, practical skills, and strategic competencies required to effectively manage donor-funded humanitarian grants throughout the entire grant lifecycle. Effective Humanitarian Grant Management ensures donor compliance, financial accountability, efficient resource utilization, quality project implementation, timely reporting, organizational transparency, and sustainable humanitarian impact. This course provides comprehensive training in Humanitarian Grant Management, grant administration, grant compliance, resource mobilization, humanitarian project management, financial management, procurement management, contract management, results-based management, Monitoring, Evaluation, Accountability and Learning (MEAL), humanitarian information management, Artificial Intelligence (AI), Geographic Information Systems (GIS), digital grant management systems, risk management, Accountability to Affected Populations (AAP), donor reporting, and organizational governance to strengthen humanitarian preparedness, emergency response, resilience, operational excellence, and long-term donor partnerships.

Participants will develop practical competencies in donor agreement interpretation, grant planning, proposal transition to implementation, budget management, financial monitoring, procurement compliance, contract administration, risk assessment, grant monitoring, donor reporting, audit preparation, digital documentation, safeguarding, fraud prevention, internal controls, digital data collection using KoboToolbox and ODK, Geographic Information Systems (GIS), Artificial Intelligence applications for grant monitoring, Microsoft Excel financial tracking, Power BI dashboards, organizational learning, and continuous grant performance improvement. Through practical exercises, grant management simulations, compliance reviews, interactive workshops, and real-world humanitarian case studies, participants will strengthen their ability to successfully manage donor-funded humanitarian grants while ensuring accountability, transparency, compliance, efficiency, and measurable program results.

The course also explores internationally recognized humanitarian and donor frameworks, including the Core Humanitarian Standard (CHS), Sphere Humanitarian Standards, Results-Based Management (RBM), OECD DAC Evaluation Criteria, Inter-Agency Standing Committee (IASC) Guidelines, Sustainable Development Goals (SDGs), humanitarian principles, safeguarding, Protection from Sexual Exploitation and Abuse (PSEA), localization, disability inclusion, gender-responsive programming, ethical leadership, organizational governance, internal control systems, donor regulations, financial accountability, innovation, digital transformation, institutional strengthening, and continuous organizational learning. Participants will strengthen their understanding of integrated grant management systems that improve accountability, donor confidence, operational resilience, organizational performance, and sustainable humanitarian programming.

Upon successful completion of the course, participants will be able to manage humanitarian grants throughout the grant lifecycle, strengthen donor compliance systems, improve financial and procurement management, establish integrated monitoring and evaluation systems, utilize GIS and AI technologies to improve grant oversight, prepare donor reports and audits, strengthen organizational governance, and develop comprehensive Humanitarian Grant Management strategies that improve funding sustainability, humanitarian effectiveness, accountability, and institutional excellence.

Course Objectives

1. Understand the principles and lifecycle of Humanitarian Grant Management.
2. Strengthen grant planning, implementation, monitoring, and close-out processes.
3. Improve financial management, budgeting, procurement, and contract administration.
4. Develop effective donor compliance, reporting, and audit preparedness systems.
5. Apply GIS, Artificial Intelligence, Power BI, and digital technologies in grant management.
6. Integrate Monitoring, Evaluation, Accountability and Learning (MEAL) into grant implementation.
7. Promote Accountability to Affected Populations (AAP), safeguarding, and ethical humanitarian programming.
8. Strengthen organizational governance, internal controls, and risk management.
9. Improve grant performance, donor relationships, and organizational sustainability.
10. Develop integrated Humanitarian Grant Management strategies that strengthen accountability, operational excellence, and humanitarian impact.

Organizational Benefits

1. Strengthens organizational capacity to manage donor-funded humanitarian grants.
2. Improves compliance with donor regulations and contractual obligations.
3. Enhances financial accountability and transparent grant management.
4. Strengthens procurement systems and contract administration.
5. Improves monitoring, evaluation, reporting, and organizational learning.
6. Reduces financial, operational, and compliance risks.
7. Enhances donor confidence and long-term funding partnerships.
8. Promotes innovation through Artificial Intelligence, GIS, and digital grant management systems.
9. Strengthens institutional governance and operational efficiency.
10. Builds resilient organizations capable of delivering high-quality humanitarian programs with measurable results.

Target Participants

This course is designed for grant managers, program managers, project managers, finance managers, procurement officers, compliance officers, contracts managers, monitoring and evaluation specialists, MEAL officers, humanitarian information management officers, government officials, UN agencies, NGOs, Red Cross and Red Crescent personnel, donor-funded project staff, accountants, auditors, policy makers, consultants, organizational leaders, development practitioners, civil society organizations, and professionals responsible for grant administration, financial management, procurement, donor reporting, governance, and humanitarian program implementation.

Course Outline

Module 1: Foundations of Humanitarian Grant Management

• Principles of humanitarian grant management
• Grant lifecycle management
• Donor regulations and funding agreements
• Grant planning and initiation
• Core Humanitarian Standard (CHS) and Sphere Standards
• Organizational governance and compliance

General Case Study: Reviewing a humanitarian grant agreement to identify key implementation responsibilities, donor compliance obligations, reporting requirements, and project milestones for a disaster response intervention.

Module 2: Financial Management and Grant Implementation

• Grant budgeting and financial planning
• Financial monitoring and expenditure tracking
• Procurement and contract management
• Internal control systems
• Fraud prevention and risk management
• Grant implementation planning

General Case Study: Managing financial resources, procurement activities, and implementation schedules for a donor-funded humanitarian project while ensuring compliance with grant conditions.

Module 3: Digital Grant Monitoring and Performance Management

• Monitoring, Evaluation, Accountability and Learning (MEAL)
• KoboToolbox and ODK digital data collection
• Geographic Information Systems (GIS)
• Artificial Intelligence applications
• Microsoft Power BI dashboards
• Humanitarian information management

General Case Study: Developing a digital grant monitoring system using GIS mapping, AI-powered analytics, mobile data collection, and Power BI dashboards to improve grant oversight and program performance.

Module 4: Donor Reporting, Accountability, and Audit Preparedness

• Donor reporting requirements
• Accountability to Affected Populations (AAP)
• Protection from Sexual Exploitation and Abuse (PSEA)
• Audit preparation and documentation
• Grant compliance monitoring
• Corrective action planning

General Case Study: Preparing donor financial and narrative reports while organizing documentation and implementing corrective actions to ensure successful grant compliance audits.

Module 5: Grant Close-Out, Learning, and Sustainability

• Grant close-out procedures
• Knowledge management
• Organizational learning
• Sustainability planning
• Performance review
• Continuous improvement

General Case Study: Conducting grant close-out activities, documenting lessons learned, evaluating project performance, and developing sustainability strategies for future humanitarian programming.

Module 6: Strategic Grant Management and Future Innovations

• Strategic grant portfolio management
• Institutional capacity strengthening
• Artificial Intelligence for grant management
• Innovation in humanitarian grant administration
• Emerging digital grant management technologies
• Future trends in Humanitarian Grant Management

General Case Study: Developing a comprehensive Humanitarian Grant Management strategy integrating Artificial Intelligence, GIS, Power BI, digital grant management systems, compliance monitoring, financial accountability, MEAL frameworks, organizational governance, audit preparedness, and continuous improvement to strengthen donor confidence and sustainable humanitarian programming.

General Information

1. Customized Training: All our courses can be tailored to meet the specific needs of participants.
2. Language Proficiency: Participants should have a good command of the English language.
3. Comprehensive Learning: Our training includes well-structured presentations, practical exercises, web-based tutorials, and collaborative group work. Our facilitators are seasoned experts with over a decade of experience.
4. Certification: Upon successful completion of training, participants will receive a certificate from Foscore Development Center (FDC-K).
5. Training Locations: Training sessions are conducted at Foscore Development Center (FDC-K) centers. We also offer options for in-house and online training, customized to the client's schedule.
6. Flexible Duration: Course durations are adaptable, and content can be adjusted to fit the required number of days.
7. Onsite Training Inclusions: The course fee for onsite training covers facilitation, training materials, two coffee breaks, a buffet lunch, and a Certificate of Successful Completion. Participants are responsible for their travel expenses, airport transfers, visa applications, dinners, health/accident insurance, and personal expenses.
8. Additional Services: Accommodation, pickup services, freight booking, and visa processing arrangements are available upon request at discounted rates.
9. Equipment: Tablets and laptops can be provided to participants at an additional cost.
10. Post-Training Support: We offer one year of free consultation and coaching after the course.
11. Group Discounts: Register as a group of more than two and enjoy a discount ranging from 10% to 50%.
12. Payment Terms: Payment should be made before the commencement of the training or as mutually agreed upon, to the Foscore Development Center account. This ensures better preparation for your training.
13. Contact Us: For any inquiries, please reach out to us at training@fdc-k.org or call us at +254712260031.
14. Website: Visit our website at www.fdc-k.org for more information.